9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing ways working with an external business to deal with payroll tasks such as combining payroll data, computing earnings, handling tax policies, administering worker advantages, and making sure timely payroll.

Outsourcing payroll not only saves services time however also ensures compliance with legal requirements. Outsourcing to a payroll professional can help prevent problems that emerge with internal payroll, like keeping up to date with altering tax laws or manually fixing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We prioritized services with user-friendly user interfaces, seamless combinations with personnels and accounting software, and scalability to satisfy the needs of companies of all sizes. These features ensure total payroll management, whether you’re managing a few workers or an international labor force.

Security and Compliance

Each service was assessed for its ability to protect sensitive data and make sure compliance with ever-changing tax guidelines and labor laws. Strong security procedures and current compliance qualifications are important for reducing risks and preventing penalties.

Customer Support

We thought about the accessibility of responsive consumer assistance, training resources, and ongoing assistance to ensure organizations can depend on their picked payroll provider. Comprehensive support helps avoid payroll mistakes and solves issues swiftly when they arise.

Reputation

To guarantee dependability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, together with industry recognition and third-party audits, to confirm each tool’s performance and reliability. A strong reputation suggests a performance history of delivering constant, premium payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of companies on these variety of criteria, we have actually produced the ultimate list for the finest payroll services that can be outsourced in 2025.

1. Playroll

Playroll supplies a thorough service for managing worldwide payroll and work, making it perfect for services of any size. The platform’s Employer of Record (EOR) services enable seamless payroll processing for both worldwide staff members and professionals in over 180 nations.

Playroll provides a Worldwide Payroll Management service that uses organizations complete control and flexibility to incorporate their favored payroll suppliers per region, with no requirement to rip and replace their current set-up at fun time and cost. The services consist of GP Analytics, a powerful tool for tracking and imagining payroll data from across the world. GP Manager combines worldwide payroll processes together with sophisticated analytics functions, to offer you more oversight of worldwide payroll procedures.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in global work services, prioritizing in-house legal expertise.

Key Features Overview

– Consolidating worldwide payroll procedures into one main hub while supplying versatile integrations with existing vendors and internal operations.

– Map payroll information from any information source, including combinations with leading accounting software application.

– Quick release of software and automated supplier onboarding.

Multi-vendor payroll for paying workers through different service providers.

– Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance across different regions.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low implementation expenses, conserving time and resources.

– No need to change existing payroll operations or trusted local service providers.

– Real-time currency management and conversion features for worldwide payroll.

– Advanced automation for payroll jobs across over 180 nations.

– Built-in compliance features with digitized audit trails.

– Access to knowledgeable consumer support for services of all sizes.

– Dedicated assistance available at no extra cost.

Cons

– Limited integration choices with third-party HR tools, though more alternatives are constantly being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your requirements, with full combination with existing payroll companies and systems.

2. Paylocity

Paylocity is known for its versatility, providing an extensive outsourced payroll service suitable for mid-market companies. It likewise supplies a suite of HR and labor force management options, consisting of advantages administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions require a finding out curve

– Pricing can be greater than rivals

– Occasional system lag

– Limited international payroll capabilities

– Customization might require technical knowledge.

3. Gusto

Gusto is a basic and economical payroll contracting out service, especially fit for little services. Known for its transparent pricing and ease of use, it also uses benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per employee.

– Affordable and simple to utilize.

– Offers medical insurance, 401( k), and other advantages.

– Handles federal, state, and regional tax filings.

Cons:

– Not perfect for companies with a big, intricate labor force.

– Only readily available for U.S.-based employees and specialists.

– Personalized assistance is just offered at greater tiers.

– Limited flexibility for special payroll structures.

– Slower processing times for new organizations compared to some competitors.

4. ADP

ADP, founded in 1949, is a trusted global payroll option particularly designed for large business. It supplies powerful multi-country payroll software, along with sophisticated analytics for thorough insights into payroll information.

– Global payroll services

– Tax policies compliance tools

– HR

Pricing:

– Offers 24/7 customer care with payroll experts.

– Automates tax filings, payroll computations, and ensures compliance with regulations.

– Gets in touch with different accounting software and HR tools.

Cons:

– Pricing can be high compared to rivals with simpler payroll needs.

– Additional charges for tax filings, year-end reports, and particular features.

– Initial setup can be time-consuming and may require comprehensive training.

– While assistance is offered 24/7, action times and quality might vary.

5. Paychex

Paychex is a popular choice for little to medium-sized organizations, providing a variety of payroll and HR services. Its user-friendly platform makes sure simple management.

– Automated payroll processing

– Employee benefits administration

– Time and attendance tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance support for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be higher compared to some competitors

– Some advanced functions come at an additional cost

– Reports and personalization options can be restricted

– Occasional hold-ups in client assistance reaction times

6. Square

Square’s payroll services are ideal for small companies, especially those currently using Square for payments, using simple integrations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per worker.

– Seamless combination with Square POS

– Competitive prices, particularly for little organizations with hourly staff members.

– Simple and user-friendly style

Cons:

– Lacks advanced HR tools and benefits administration that larger business might require.

– Best matched for retail, dining establishments, and small service-based organizations, but may not be perfect for highly complex payroll needs.

– Payroll reporting features are more basic compared to competitors.

– Only available for businesses operating within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll contracting out option that combines payroll with sophisticated HR services, best for mid-market companies.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax regulations

Pricing:

– Can incorporate with HR, workforce management, and accounting software application.

– Comprehensive compliance features for tax policies, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll patterns, labor expenses, and compliance risks.

Cons:

– Can be too intricate for small companies with a steep learning curve.

– Might be more costly than some simpler payroll services, particularly for small companies with tight budgets.

– Some companies may discover certain features require IT support or extra modification efforts.
– Some users report inconsistencies in client service action times and problem resolution.

8. Justworks

Justworks provides payroll outsourcing along with robust HR services, making it an ideal choice for small organizations with per hour and salaried non-exempt workers.

– Payroll processing and tax filing

– Employee advantages and insurance

– 401( k) management

– HR services and employee’s payment

Pricing:

Starts at $49/month per worker.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for workers and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More cost-effective for mid-sized services than little groups.

– Less flexibility in payroll and HR tools compared to some standalone solutions.

– Requires companies to co-employ employees, which might not match all company structures.

– Primarily focused on U.S.-based business.

9. Paycom

Paycom is an effective payroll outsourcing platform that supplies powerful payroll options and HR services to businesses of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR services for workforce management

– Employee self-service functions

Pricing:

Custom rates based on the scope of the company.

Pros:

– Employees can manage their own payroll, benefits, and tax files.

– Offers detailed functions to protect delicate employee data.

– Advanced analytics provide valuable insights into labor force expenses, turnover, and efficiency.

Cons:

– Compared to other payroll options, Paycom can be expensive, specifically for little or midsize services.

– New users might need significant training to totally utilize the platform.

– Some users report that workflow modification and reporting choices have restrictions.

– While consumer service is available, some users experience sluggish reaction times or difficulty resolving intricate issues.

– Compared to competitors, Paycom has fewer integrations with other organization software, requiring more dependence on its internal environment.

How to Choose the Right Payroll Service for Your Business

With so lots of outsourced payroll options readily available, how do you pick? As a very first action, it’s crucial to take your business’s size and requires into factor to consider. Small companies may choose an easier, affordable option, while bigger businesses require more extensive services.

Ensure the supplier incorporates efficiently with your existing HR services, accounting tools and internal workflows to lessen disturbances. A solution that takes months to embrace can substantially affect your business – search for service providers that use quick and easy onboarding.

At Playroll, we comprehend the difficulties at hand. Above all, we are devoted to supplying individualized consumer service, for organizations of all sizes. Our platform integrates automated, easy-to-implement global payroll management software application with hands-on support. All in the name of making international payroll and growth truly easy.