9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out means employing an external business to handle payroll jobs such as combining payroll information, calculating incomes, handling tax guidelines, administering staff member advantages, and making sure prompt payroll.

Outsourcing payroll not just saves businesses time but also makes sure compliance with legal requirements. Outsourcing to a payroll specialist can assist avoid issues that emerge with in-house payroll, like keeping up to date with altering tax laws or manually fixing payroll mistakes.

How We Selected the very best Outsourced Payroll Companies

Features

We focused on options with easy to use user interfaces, smooth integrations with personnels and accounting software application, and scalability to satisfy the requirements of businesses of all sizes. These features ensure total payroll management, whether you’re managing a few staff members or a global labor force.

Security and Compliance

Each service was examined for its ability to secure delicate information and make sure compliance with ever-changing tax policies and labor laws. Strong and up-to-date compliance qualifications are important for minimizing threats and avoiding charges.

Customer Support

We considered the availability of responsive consumer assistance, training resources, and ongoing help to guarantee companies can rely on their chosen payroll service provider. Comprehensive assistance assists prevent payroll mistakes and fixes issues promptly when they develop.

Reputation

To ensure reliability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, together with industry acknowledgment and third-party audits, to verify each tool’s performance and trustworthiness. A strong credibility shows a performance history of providing consistent, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of companies on these variety of criteria, we have created the supreme list for the finest payroll services that can be contracted out in 2025.

1. Playroll

Playroll provides a thorough solution for managing international payroll and employment, making it perfect for companies of any size. The platform’s Employer of Record (EOR) services allow seamless payroll processing for both international employees and professionals in over 180 nations.

Playroll offers a Global Payroll Management service that uses companies full control and flexibility to incorporate their favored payroll vendors per area, without any requirement to rip and change their existing set-up at excellent time and expense. The services include GP Analytics, an effective tool for tracking and picturing payroll information from throughout the world. GP Manager consolidates international payroll procedures along with sophisticated analytics functions, to provide you more oversight of international payroll processes.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in global work services, prioritizing internal legal proficiency.

Key Features Overview

– Consolidating international payroll procedures into one main center while offering versatile combinations with existing suppliers and in-house operations.

– Map payroll data from any information source, including integrations with leading accounting software application.

– Quick deployment of software and automated supplier onboarding.

Multi-vendor payroll for paying staff members through different providers.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance across different regions.

Global Payroll Pricing

Starting at $3 per worker.

Pros

– Quick setup with low execution expenses, saving time and resources.

– No require to replace existing payroll operations or relied on regional service providers.

– Real-time currency management and conversion functions for worldwide payroll.

– Advanced automation for payroll tasks throughout over 180 nations.

– Built-in compliance functions with digitized audit routes.

– Access to well-informed client assistance for organizations of all sizes.

– Dedicated support offered at no additional expense.

Cons

– Limited integration choices with third-party HR tools, though more options are always being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your needs, with complete integration with existing payroll providers and systems.

2. Paylocity

Paylocity is known for its versatility, using a comprehensive outsourced payroll service suitable for mid-market organizations. It also supplies a suite of HR and workforce management services, consisting of advantages administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features need a discovering curve

– Pricing can be higher than rivals

– Occasional system lag

– Limited international payroll abilities

– Customization might require technical expertise.

3. Gusto

Gusto is a basic and cost effective payroll contracting out service, particularly fit for small services. Known for its transparent pricing and ease of use, it likewise offers benefits administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and easy to utilize.

– Offers health insurance coverage, 401( k), and other perks.

– Handles federal, state, and regional tax filings.

Cons:

– Not ideal for organizations with a big, intricate labor force.

– Only offered for U.S.-based workers and professionals.

– Personalized support is just offered at higher tiers.

– Limited flexibility for special payroll structures.

– Slower processing times for new organizations compared to some competitors.

4. ADP

ADP, established in 1949, is a trusted global payroll option especially created for big business. It offers effective multi-country payroll software, in addition to innovative analytics for in-depth insights into payroll information.

– Global payroll options

– Tax policies compliance tools

– HR services combination

Pricing:

– Offers 24/7 customer support with payroll professionals.

– Automates tax filings, payroll computations, and ensures compliance with regulations.

– Gets in touch with numerous accounting software application and HR tools.

Cons:

– Pricing can be high compared to competitors with simpler payroll requirements.

– Additional charges for tax filings, year-end reports, and particular functions.

– Initial setup can be time-consuming and might need extensive training.

– While support is offered 24/7, action times and quality may differ.

5. Paychex

Paychex is a popular choice for small to medium-sized companies, offering a variety of payroll and HR services. Its intuitive platform ensures easy management.

– Automated payroll processing

– Employee benefits administration

– Time and attendance tracking

– HR services for compliance

Pricing:

– User-friendly customer support

– Strong compliance assistance for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some rivals

– Some advanced functions come at an extra expense

– Reports and modification alternatives can be limited

– Occasional delays in client assistance response times

6. Square

Square’s payroll services are perfect for small organizations, especially those currently utilizing Square for payments, offering easy integrations, automated tax filings, and direct deposit alternatives.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

– Seamless combination with Square POS

– Competitive pricing, particularly for small companies with hourly staff members.

– Simple and user-friendly style

Cons:

– Lacks innovative HR tools and benefits administration that larger enterprises may require.

– Best matched for retail, restaurants, and little service-based organizations, but might not be ideal for extremely complicated payroll needs.

– Payroll reporting functions are more fundamental compared to rivals.

– Only available for services operating within the U.S.

7. UKG Ready

UKG Ready is a thorough payroll contracting out solution that integrates payroll with sophisticated HR services, perfect for mid-market organizations.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax policies

Pricing:

– Can incorporate with HR, labor force management, and accounting software application.

– Comprehensive compliance features for tax guidelines, wage laws, and reporting requirements.

– Provides detailed analytics into payroll patterns, labor expenses, and compliance dangers.

Cons:

– Can be too complex for small businesses with a high learning curve.

– Might be more expensive than some easier payroll options, especially for small organizations with tight spending plans.

– Some services may find certain functions need IT support or extra modification efforts.
– Some users report inconsistencies in customer service reaction times and concern resolution.

8. Justworks

Justworks offers payroll outsourcing along with robust HR services, making it an ideal choice for small organizations with hourly and employed non-exempt staff members.

– Payroll processing and tax filing

– Employee benefits and insurance coverage

– 401( k) management

– HR services and employee’s settlement

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly dashboard for employees and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More affordable for mid-sized organizations than small teams.

– Less versatility in payroll and HR tools compared to some standalone services.

– Requires business to co-employ employees, which might not suit all service structures.

– Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that offers effective payroll solutions and HR services to organizations of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR services for workforce management

– Employee self-service features

Pricing:

Custom pricing based on the scope of the organization.

Pros:

– Employees can manage their own payroll, benefits, and tax documents.

– Offers comprehensive functions to secure delicate worker data.

– Advanced analytics offer valuable insights into labor force costs, turnover, and effectiveness.

Cons:

– Compared to other payroll options, Paycom can be expensive, especially for small or midsize businesses.

– New users might need considerable training to totally use the platform.

– Some users report that workflow modification and reporting choices have restrictions.

– While consumer service is available, some users experience slow reaction times or problem resolving intricate concerns.

– Compared to competitors, Paycom has less combinations with other business software application, needing more dependence on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With many outsourced payroll services readily available, how do you choose? As a primary step, it’s critical to take your business’s size and needs into consideration. Small organizations may prefer a simpler, affordable option, while larger companies need more extensive services.

Ensure the service provider integrates efficiently with your existing HR services, accounting tools and internal workflows to reduce disturbances. A solution that takes months to adopt can substantially impact your business – look for suppliers that use quick and basic onboarding.

At Playroll, we comprehend the obstacles at hand. Above all, we are committed to providing personalized customer support, for organizations of all sizes. Our platform combines automated, easy-to-implement international payroll management software with hands-on support. All in the name of making worldwide payroll and expansion genuinely simple.